LASU Ends Paper-Based Memo from 1 February 2026
Summary
Lagos State University (LASU) will stop paper-based internal memoranda from 1 February 2026 and will process all new memos only through the Lagos State University Electronic Memorandum System (LASU-eMS). A two-week window, 1 to 14 February 2026, is set aside to clear paper memos already in circulation.
- Effective date: 1 February 2026
- New internal memos must go through LASU-eMS from that date
- Transition window for existing paper memos: 1 to 14 February 2026
- From 15 February 2026, paper memoranda will not be accepted or processed
- Training for staff is scheduled throughout January 2026
- Scope: all university operations, including academic, administrative, and support units
LASU Ends Paper-Based Memoranda from 1 February 2026 and Requires LASU-eMS for All Internal Memos
The Management of Lagos State University (LASU), acting on the directive of the Vice-Chancellor, Professor Ibiyemi Ibilola Olatunji-Bello, has announced the mandatory abolition of paper-based memoranda across all areas of university operations. The directive covers academic, administrative, and support units.
The notice also states that the Lagos State University Electronic Memorandum System (LASU-eMS) will serve as the sole platform for internal memorandum processing.
Effective date and what changes from 1 February 2026
The directive takes effect from 1 February 2026. From that date, all new official internal memoranda must be initiated, processed, and concluded only through LASU-eMS.
One point is clear, and it is operational rather than theoretical: the memo route changes on the date stated; paper will no longer begin the process.
Transition period for paper memoranda already in circulation
A two-week transition period, from 1 February to 14 February 2026, has been approved for clearing paper-based memoranda already in circulation. Beginning 15 February 2026, paper-based memoranda will no longer be accepted or processed.
A practical question follows from the dates (and staff will ask it): what happens to paper memos already moving through offices? The notice answers that by setting the two-week clearing period.
Training scheduled for January 2026
Training for stakeholders and users has been scheduled throughout January 2026. The stated aim is to equip staff across all units to use the system ahead of the commencement date.
Status of LASU-eMS within the university
The Vice-Chancellor has directed the use of LASU-eMS as the only official memorandum-processing platform of the university and has praised the Directorate of Information and Communication Technology for the work.
The notice describes LASU-eMS as an internally developed application; it was conceptualised, developed, and deployed within the university. It is also described as reflecting LASU’s administrative structure, approval hierarchy, and operational realities.
Reasons given for ending paper-based memoranda
The notice links the decision to administrative challenges associated with paper memoranda over time. These include delays in memo movement; difficulty in tracking documents; misplaced or unattended files; a lack of audit trails; duplication of effort; and inflexible processes. The notice states that these issues have affected transparency and timely decision-making.
What the notice lists as the main features of LASU-eMS
The notice sets out a number of stated outcomes tied to the use of LASU-eMS:
- Faster processing of memoranda
- Easier and real-time tracking of memoranda
- More flexible treatment and approvals
- Clearer accountability through audit trails
- Fewer lost, delayed, or forgotten memoranda
- Secure handling of confidential communications
- Reduced paper use, storage pressure, and operating costs
- Better record management and compliance
Compliance and support arrangements
All staff are required to comply with the directive. The notice states that any deviation will be regarded as non-compliance with approved administrative procedures.
The Directorate of Information and Communication Technology will provide support, user guides, and training throughout the scheduled training period to support adoption of the system.
Closing note
The notice presents the shift to LASU-eMS as a change intended to strengthen accountability and improve the speed and traceability of internal memorandum handling across the university. It also calls on members of the university community to cooperate to support the change.
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